Graduate: References and Transcripts

REFERENCES

The Department of Pharmacology requires three letters of reference for each application. It is recommended that you confirm your referees' availability prior to submitting their contact details. You are also responsible to inform them of your particular reference deadline: i.e., February or June, since the default date is always early June.  

Once you have submitted the contact information of your referees, the system will use this information to contact your referees through email, asking them to provide references. They will be asked to complete an electronic reference form after logging in to the online application system through a link the School of Graduate Studies will provide. The references are provided electronically to the Department through the online application system, and are only shared among the programs listed on the application.  

Applicants should not use family members as referees. The best referees would be faculty members who have known you in an academic setting.  If you have been employed (or are currently employed), a reference from your direct supervisor/employer would be acceptable; however, the best referees are those who are able to comment on the specific areas stated in the reference form (e.g., academic preparation; originality; skill at research; industry; intellectual capacity; teaching ability; and finally, all-round ability).

All applicants for the Ph.D. degree who have completed a Masters degree MUST include a reference from their M.Sc. program supervisor.

It is recommended that you monitor the status of your documents in the online application and to follow up with your referees well in advance of deadlines to ensure that the references have been uploaded.

TRANSCRIPTS

You are required to upload scanned official transcript(s) - NOT student printouts! (Remember to use low resolution (72-75 dpi). You may use an “Issued to Student” transcript but it must be up-to-date and the scanned copy must include the transcript grade "legend” on the back of the transcript.

If you have transcripts from multiple institutions, please ensure that they are in chronological order (most recent first) in the scan. Applicants studying at UofT are not required to submit official UofT transcripts.  However, a ROSI printout must be uploaded.

Please note that ALL applicants recommended for conditional acceptance will be contacted regarding submission of official transcripts. The University of Toronto requires an official transcript from each post-secondary institution that you have attended and you are responsible to arrange for them to be sent by your academic institution directly to the Department. 

Each institution will have its own procedures for issuing transcripts, and in some cases this can take weeks or even months. It is recommended that you consider this timeline when requesting your transcript(s).  All documents submitted become the property of the University of Toronto and will not be returned in the event of applicant rejection or cancellation of application.

You may submit official transcripts in one of two ways:

1) Arrange to have official transcript(s) issued directly to the University of Toronto and mailed to the Pharmacology Graduate Office at the address given below. Documents must be sealed in a signed envelope by the issuing institution. Photocopies, faxes, or documents arriving in previously opened envelopes are not considered official. All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals.

OR

2) Arrange to have an official transcript "Issued to Student", that you then submit directly (unopened and in the original sealed envelope) to the Department. Documents must be sealed in a signed envelope by the issuing institution. Photocopies, faxes, or documents arriving in previously opened envelopes are not considered official. All non-English language documents must be officially translated into English and submitted to the University of Toronto together with the originals.

If you choose to pick up the transcript from your academic institution and deliver it yourself to the Department, the transcript envelope must be sealed and signed by the issuing institution. Do not open.

Applicants who attended universities outside North America should ensure that notarized English translations accompany all foreign documentation not written in English (Both the foreign transcript and the English translation should be submitted in their sealed envelopes).

WES EVALUATIONS

Please note that World Education Services (WES) transcript evaluations cannot in any circumstances be used as the basis of admission to a graduate program in the Department of Pharmacology & Toxicology.  Applicants are free to submit copies of WES reports as supporting documentation if they wish; however, all applicants who completed their degrees outside Canada must arrange for official transcripts from their educational institutions to be received by the Department before a final admission decision will be made.

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